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Keep Your Data Safe

Health Information Technology takes the security of your data seriously. We continuously upgrade our hardware and software - including servers, firewalls, antivirus, and windows updates - to ensure a safe computing environment. However, we need your help. Our precautions are much less affective without your active participation. Please take a look at the following:

1.) Do not store any institutional data on the hard drive of your assigned workstation. Instead, store this data on your P drive or a HIT approved server, both of which are assigned a greater level of security. Institutional data is defined as data that is used in the course of business which may or may not contain any sensitive data. This is further defined at http://lct.msu.edu/guidelines-policies in the "Guidelines for Internal and External Reporting of Data System Security Breaches 25 Feb. 09 [PDF]".

2.) All electronic Protected Health Information (PHI) must be accessed and stored only thru Centricity/EMR, IDX or a HIT approved server.

3.) Sensitive data, such as Social Security Numbers, must be stored on your P drive as per MSU policy http://www.hr.msu.edu/HRsite/Documents/Uwide/Policies/ssnPrivacy.htm.

4.) If research data is not stored on any HIT or BRIC server, then it must be encrypted to be stored elsewhere.

5.) Report all suspicious behavior to HIT's Help Desk at 355-6531.

Thank you.